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BAT Services

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Builder Association Transition (BAT) Services

IntegraFMS pioneered BAT — a trusted handover framework for developers, builder associations and resident associations. With 10+ years of experience, we have successfully facilitated transitions for 300+ gated communities across Bangalore, Chennai & Hyderabad, working with 56+ reputed builders.

Congratulations — you’ve crossed 50% of the process. The next step is to facilitate the transition by initiating SPOC coordination between the builder and the association.

Request BAT Support Call: +91-7550050426

How to trigger the BAT

Start with a formal email to the builder and the prospective agencies listing the selected agencies and requesting the SPOC (single point of contact) from both sides. Once SPOCs are identified, the BAT audit & legal signoff process begins.

Proven Experience & Premium Builders

We have executed BAT for apartments, villas, layouts and quarters, partnering with marquee builders and brands such as:

Embassy • Prestige • Hiranandani • Puravankara • Olympia • TATA • Godrej • Mantri • DNR • Sobha • Century • Casagrand • Appaswamy • Aparna • Vasavi • Bren • Rohan • NCC • Vaishnavi • Vaswani • Magna • TVS • Good Earth • Chaitanya • Sterling • Frenz • Gopalan • Ds Max • HallMark • and many more.

Typical Timeline

3–4 weeks from kickoff to BAT signoff (may vary by project complexity). The BAT process is split into two major elements:

  1. Audit Stage (Week 1–2) — Design, Compliance, Safety & Documentation audits, plus defect identification.
  2. BAT Legal Signoff (Week 2–4) — Snag closure, utility transfers, and formal transition sign-off between builder & association.

Audit — What we check

  • Design Audit: Verify as-built vs approved drawings, finishes, and asset locations.
  • Compliance Audit: Confirm statutory approvals (Fire, Electrical, Pollution, Occupation / Completion Certificates).
  • Safety Audit: Check fire systems, hydrants, electrical safety, lightning arrestors and access controls.
  • Documentation Audit: Verify manuals, warranties, AMC contracts, vendor lists and logbooks.

Audits — Outcomes

We produce a consolidated report that lists defects, recommended remedial actions, responsible parties (builder/vendor) and timelines. For items requiring work (tank cleaning, media change, basement cleaning, civil items), builders are asked to either:

  1. Fix the issue and confirm closure, or
  2. Submit a quote for remedial action to be paid/executed.

Project Details & Document Checklist

During HOTO, the new association should collect the following documents from the builder — these are critical to identify root causes of future failures and to run operations smoothly.

Association Documents

  • Bye-laws copy (Association constitution & rules)
  • Association Registration Certificate & DoD copy
  • Association bank account details (preferably nationalized bank) & locker access
  • GST registration details for the association
  • PAN card copy for association
  • NOC(s) for utility bill transfers (TNEB, water, gas, etc.)
  • One-time maintenance / corpus fund audit & transfer evidence
  • Admin access for apartment management software & ERPs (ADDA, Smartility, etc.)
  • Resident lists, maintenance collection records & defaulter list
  • List of unsold/pending flats and maintenance model for them
  • List of pending common-area items & vendor payments

Property Documents

  • All blueprints (floor plans, MEP, landscaping, sprinkler & hydrant diagrams)
  • Property sale/land agreements between landowner & builder
  • Tax receipts, approved construction plans, completion & occupation certificates
  • NOCs from government departments (Fire, TNEB, Pollution Boards, Airport Authority if applicable)
  • Electrical inspector approvals, DG pollution clearances, lift certifications
  • CFO (Consent for Operation) for STP / WTP, and any pending audit reports
  • Tank locations & capacities (STP, WTP, sumps, overhead tanks, fire tanks, RWH)
  • Hydrant line diagrams, earth pit diagrams, lightning arrestor docs
  • Parking allotment letters, clubhouse & amenities details
  • Exhaustive asset list

Operations Documents

  • Electrical & water pipeline drawings, and STP/WTP diagrams
  • OWC / composting approvals where applicable
  • Fire circuit, alarm & sprinkler wiring diagrams
  • All AMC contracts (Lift, DG, Transformer, Fire systems, CCTV, STP, Pool, Pest control, etc.)
  • Original receipts, warranties and service histories for all assets

Inventory

  • Backup materials (tiles, marbles, paint codes) and supplier details
  • Standby pumps, electrical/plumbing spares, chemicals and HK materials
  • Pool equipment, garden tools, OWC machines and common-area keys
  • Color codes, supplier make/model information for fittings and fixtures

Finance & Legal Documents

  • Tax payment records, utility payment receipts (TNEB, CMWSSB)
  • Maintenance fund / corpus transfer evidence & audited reports
  • Existing vendor contracts and policies & procedure documents
  • Flat owner list, patta certificates, parking allotment letters
  • Handover / transition letter from builder with clear acceptance statement
  • Undertaking from builder re: indemnity & limitation of liabilities prior to handover

BAT — Signoff Elements

  • Snag closure verification (defect lists closed or accepted with timelines)
  • Utility & service transfers (TNEB, water, gas, software access)
  • Formal transition sign-off document with both parties' signatures
  • AMC & vendor transfer with updated contracts and contact details

Pre-Signoff Checklist & Remedials

  • Tank cleaning & filter media inspection (STP, WTP, pool)
  • Basement/one-time cleaning & disposal of stored materials
  • Fitting & fixture checks and spare validation
  • AMC transfer confirmation and training handover
  • Waste management — garbage rooms, composting, recycling flow
  • Pending NOCs, seepage/major civil issues, parking & open space records
  • Vendor lists for recurring services (milk, newspaper, security, housekeeping)

Common Challenges

  • Time: Coordinating stakeholders & remedial works within the timeline.
  • Missing documentation: Requires a reconstruction audit.
  • Pending vendor/finance settlements: Needs clear closure strategy.
  • Snag closure delays: Require defined ownership & penalty clauses if needed.

Projects & Testimonials

Completed HOTO projects: Available on request (examples: TATA, Karle, Aparna, TVS, Olympia — contact RAMYA for project list).

Client testimonials & case studies: Magna, Aparna, Purva Windermere videos, Amaravathi case study — we can publish the most relevant on the website section.

Frequently Asked Questions

What triggers a BAT?

A formal request by the developer or association (email) naming SPOCs and confirming scope — after that, the BAT audit schedule is finalized.

Who pays for remedial works?

Generally the builder is responsible for defects prior to handing over. If the association chooses to execute works, the builder may provide a quote and settlement plan; this is agreed case-by-case.

How do you handle missing records?

We run a reconstruction audit — site verification, vendor interviews and technical tests to recreate critical documents and as-built records.

What is included in post-handover support?

On-site assistance, knowledge transfer sessions, vendor co-ordination and help with initial operational issues for the agreed support period (usually 1–3 months).

Ready to complete the transition? Schedule a BAT audit and legal signoff with IntegraFMS today.

Request BAT Audit Call: +91-7550050426